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CACTUS WREN CHAPTER OF
AMERICAN NEEDLEPOINT GUILD, INC.
BYLAWS
ARTICLE I—Name
The name of
this organization shall be Cactus Wren Chapter of American
Needlepoint Guild, Inc. (ANG).
ARTICLE II—Object
Section 1. The object and
purpose of this non-profit Chapter is exclusively for
education and cultural development
through participation in and
encouragement of interest in the art
of needlepoint as defined by ANG.
This Chapter is intended to be a
tax-exempt organization under Section
501(c)(3) of the Internal Revenue
Code of 1954, as amended.
Section 2. The object of this
Chapter shall be promoted through personal contact,
communications, meetings and
exhibitions of needlepoint.
ARTICLE III—Members
Section 1. Any person who
subscribes to the objectives of this Chapter may become
a member, subject to compliance with
the provisions of these bylaws. This Chapter is non-discriminatory
as to race, color, sex, religion or national origin.
Section 2. Members in good
standing shall have all the obligations and privileges of
memberships including the rights to
take part in debate, make motions,
vote, and hold office.
Section 3. A member in good
standing upholds the objectives of the organization and
is current in payment of ANG dues,
Chapter dues and any other fees
which may be due to either ANG or
the Chapter.
ARTICLE IV—Finances
Section 1. The fiscal year of
this Chapter shall be from March 1 of each calendar
year through February 28 (29) of the
following year.
Section 2. Annual dues for
Chapter membership shall be set by the Chapter Board of
Directors with approval of the
membership.
Section 3. Chapter dues shall
be paid to the Membership chair, on or before February 1.
Section 4. National dues for
ANG membership shall be set by the ANG Board of Directors, and paid
directly to the ANG Guild membership
office by the date listed on the
dues notice.
Section 5. National dues must
be paid before chapter membership is valid.
ARTICLE V—Officers and Elections
Section 1. Officers
A.
The elected officers
of the Chapter shall be President, Vice President, Secretary,
Treasurer, and the Director at Large.
B.
Officers shall be
elected annually at the February meeting. A member may be elected
to the same office for only one successive term.
C.
A majority vote of
those in attendance and voting at the Annual meeting shall
constitute election to office.
D.
Elected officers shall
assume their official duties at the March meeting and shall serve
for a term of one year or until the election of their successors.
E.
The Vice President
shall assume the responsibilities of the President in the absence of
the President.
Section 2. Eligibility to
serve
All members
in good standing shall be eligible to vote and hold office.
Section 3. Vacancies in office
A vacancy in any elected office,
other than the President, shall be filled for the unexpired term by
a majority vote of the Board of Directors on a recommendation of the
remaining elected officers.
Section 4. Method for
submitting resignations
An officer
who is unable or unwilling to complete the term of office shall
submit a letter of resignation to
the Board of Directors at least sixty (60) days prior to
resignation.
Section 5. Nominations
A.
A Nominating Committee
shall be composed of three (3) members who shall be elected by the
membership at the September meeting. The President shall appoint
one of the three members to chair the committee.
B.
The Nominating
Committee shall nominate one (1) eligible person for each office to
be filled and shall report the names of the nominees to the
membership no later than the meeting immediately prior to the annual
meeting in February.
C.
At the annual meeting
in February, additional nominations from the floor shall be
requested. Only those persons who have signified their consent to
serve if elected may be nominated.
D.
A vacancy in the
Nominating Committee shall be appointed by the President with the
approval of the Board of Directors of the Chapter.
ARTICLE VI—Duties of Officers
Section 1. Elected Officers
A.
All elected officers
shall be voting members of the Board of Directors.
B.
The President shall:
1. Preside at all meetings of the
Chapter
2.
Coordinate the work
of the officers and committees.
3.
Appoint an auditor or
auditing committee, not to include the Treasurer, to review the
Treasurer’s books annually, and whenever there is a change of
Treasurer. The auditor or auditing committee shall submit its
report at the next scheduled Chapter meeting for action by the
membership.
4.
Appoint committee
chairmen, as needed, with the approval of the Board of Directors.
5.
Be authorized to sign
checks if the Treasurer is unable to do so.
6.
Be an ex officio
member of all committees except the Nominating Committee.
7.
Call meetings of the
Board of Directors.
8.
Serve as the Chapter’s
Internet Representative to the National ANG, or shall appoint a
member to fill this position.
9.
Submit all required
reports to the Area Representative, the Vice President of
Chapters/Areas and ANG membership office when due.
C.
The Vice President
shall:
1.
Be Chairman of the
Programs Committee
2.
Be an aide to the
President.
3.
Assume the duties of
the President in the absence of the President.
D. The Secretary shall:
1. Prepare the
minutes of all meetings of the Chapter
Membership and Board of Directors
2. Keep minutes with one
binder for the Chapter meetings and one for the Board of Directors
meetings.
3. Hold all
binders of all the Chapter meetings from
previous years and turn them over to
the new Secretary at the beginning of the new Secretary’s term of
office.
4. Read the
minutes of the previous Chapter meeting at
Chapter meetings and read minutes of
the previous Board of Directors meeting at Board of Directors
meetings.
5. Send communications as
directed by the President, the
Board of Directors, or the
Membership.
E.
The Treasurer shall:
1. Be the custodian of all chapter funds.
2. Keep a full and accurate account of receipts and
expenditures.
3. Present a financial report at every Chapter meeting and
Board of Directors meeting.
4.
Prepare an annual
budget, with the help of the other elected officers. The budget
shall be published and presented to the Membership for approval no
later than the May meeting.
5.
Submit all financial
records to the auditor or auditing committee annually.
F. The Director at Large
shall:
1. Be the Ways and Means
chairperson and shall arrange all fund raising events with the help
of a committee.
Section 2. All officers shall
perform the duties prescribed by these bylaws, special or
standing rules of order which have
been adopted, or by the parliamentary authority adopted by the
Chapter and any additional duties assigned from time to time by the
President or the Board of Directors.
ARTICLE VII—Meetings
Section 1. Regular meetings of
the Chapter shall be held the second Wednesday of the month unless
otherwise ordered by the Board of Directors.
Section 2. The regular meeting
in February shall be known as the Annual meeting and shall be for
the purpose of electing officers, receiving reports of officers and
committees and for any other business that may arise.
Section 3. A special meeting
of the Chapter may be called at the request of the Board of
Directors or at the request of 30% of the membership.
Section 4. Twenty (20) of the
members in good standing shall constitute a quorum.
ARTICLE VIII—Board of Directors
Section 1. The Board of
Directors shall consist of the Elected Officers and Standing
Committee Chairmen.
A.
All elected officers
and standing committee chairpersons shall be voting members of the
Board of Directors.
Section 2. The duties of the
Board of Directors shall be to:
A.
Conduct the business
of the Chapter between meetings of the membership.
B.
Propose changes in the
membership dues to the membership, as needed.
C.
Promote adopted
projects.
Section 3. The Board of
Directors shall meet four (4) times a year with the first
meeting being held in March.
Special meetings of the Board of Directors shall be held at the
request of the President or at the request of three (3) of its
members.
Section 4. Majority of the
members of the Board of Directors shall constitute a quorum.
ARTICLE IX—Standing and Special
Committees
Section 1. Standing Committees
The Standing Committees of the
Chapter may, as determined by the elected officers, be:
Hospitality, Membership, Newsletter Editor, Newsletter Publisher,
Publicity, Program, Social, and Ways and Means and/or any others
established by a 2/3 vote of the membership at a regular membership
meeting. The duties of the standing committees shall be established
in the standing rules.
Section 2. Special committees
as may be needed to promote the objectives of the Chapter may be
established by the President, the Board of Directors or by the
Membership.
ARTICLE X—Dissolution
Upon dissolution of the Chapter,
after paying or adequately providing for the debts and obligations
of the Chapter, the remaining assets shall be distributed to ANG, an
organization exempt under Section 501(c)(3) of the Internal Revenue
Code or as amended hereafter. None of the funds shall revert to any
individual member.
ARTICLE XI—Parliamentary
Authority
The current edition of Robert’s
Rules of Order Newly Revised shall govern the Chapter in all
cases in which they are not inconsistent with these bylaws or any
special Rules of Order which have been or may be adopted.
ARTICLE XII—Amendments
Section 1. These bylaws may be
amended at any regular membership meeting of the Chapter by a
two-thirds (2/3) vote of the members present and voting, provided
that notice of the proposed amendment(s) have been submitted to the
membership at least thirty (30) days in advance.
Section 2. No Bylaws amendment
affecting the object or purpose of ANG shall be permitted.
Section 3. Any bylaws
amendment(s) adopted by ANG that necessitates amendment(s) to the
Chapter bylaws shall automatically be incorporated in the Chapter
bylaws and the membership informed of such change(s) at the next
regular meeting. |
